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Frequent Asked Questions about our Annual Conference
What is the IACCA Annual Conference?
The IACCA Annual Conference is a four-day event, which includes keynote speakers, breakout sessions, vendor exhibits, and social nights. It is also, the Annual Business Meeting of IACCA where committee reports are given, the new budget is presented, new board members are elected and motions voted on.
When and where is the 2019 Annual Conference?
The 2019 Conference will be held Monday, October 21– Thursday, October 24, 2019. Our venue: Epworth by The Sea, Saint Simons Island, GA.
Who attends the conference?
The Annual Conference targets Conference Center Professionals and Camp Staff, but everybody with an interest in the conference/retreat centers field is welcome!
How many people attend the IACCA Conference?
The IACCA Annual Conference attracts around 30+ attendees, exhibitors, volunteers, and speakers.
What is the theme of the 2019 IACCA Annual Conference?
The theme of the 2019 IACCA Annual Conference is Beyond The Box. Creativity, Collaboration, and Communication.
Who sponsors IACCA Conference?
The IACCA Annual Conference is presented by the IACCA Board of Directors. However, there are opportunities for other companies to sponsor this Four-day event.
How much does it cost to attend?
Rates include room and board, all program fees and materials, and any scheduled outings.
- Single Room: $770/person
- Double Room: $621/person
- Commuter Rate: $450/person
Life Member Registration
We are especially pleased to welcome life members to the fall conference! There is no program fee for Life Members.
Request for Scholarship
Members Only Opportunity. Please choose this registration type if you would like to apply for scholarship funds. Funds are limited and are not guaranteed. If you choose this option, you will be contacted directly regarding your application. Once a decision has been made, you will be invoiced for the reduced or full program fee.
When is the registration deadline?
Regular online registration ends October 14, 2019. After that point, we will have onsite registration starting the first day of the conference.
Can I register on-site for the conference?
Yes, you may. We will be accepting registrations at the Information/Check in Registration Table during the event.
I am only able to attend the conference one or two of the four days. Is this ok?
Yes! The conference is structured such that your registration fee covers any and all sessions. You are free to come and go as you please; the price of ticket includes all four days' activities, but you may, of course, attend only one or two of the days. Just remember that your name tag is your ticket into the various happenings at the conference and must be worn at all times while at the Epworth By The Sea Conference enter.
I registered! When will I receive my ticket?
A person's name badge is the official entrance ticket for the conference. Please bring your registration receipt when you check in.
Can I receive a full refund if I cannot attend the conference?
Unfortunately no full refunds are available. However, partial refunds will be processed, less a $15 per person processing fee, if they are received in writing by October 13, 2019. Absolutely no refunds will be awarded after that date.
Where will the 2019 Annual Conference be held?
Visit Epworth By The Sea website here.
How do I get from the airport to the convention center?
The nearest airport to Epworth By The Sea is Brunswick (BQK). Jacksonville (JAX) is one hour away. Airport shuttles will be available to/from Jacksonville. You can add this during registration. Please send your travel arrangements to Tiffany Flavell.
CONFERENCE DETAIL QUESTIONS
Is food included in my registration?
Yes, all food is part your registration fee. All meal will be served at the dining hall. Meal times are 8:00 a.m., 12:00 p.m. and 6:00 p.m.
How to I report my dietary needs?
When you register, please indicate if you are vegan, vegetarian, glucose free, etc. If you didn’t indicate that at the time of registration, please email Chuck Lehman.
I want to find out more about the exhibiting companies before I attend. Where can I find more information on the exhibitors?
We encourage you to click here to find out more about the exhibiting companies at the 2019 conference. More companies are added every week, so please check back regularly for the most updated list.
Will I need to bring cash for anything or will a debit/credit card suffice?
Unless you choose to leave a tip for the Epworth By The Sea housekeepers, a credit card will suffice.
What is the dress for the week? Casual? Do I need a dress up outfit? Do I need outdoor attire?
The entire week is casual except business attire is optional for the business meeting. If you plan to do any hiking, swimming, etc., please bring appropriate attire.
I see that there is a shuttle available, but do I really need a car for other activities?
All activities for the conference will be on site at Epworth By The Sea. If you plan to stay in the area after the conference or go off on your own during free time, you may want to rent a car instead of the shuttle.
Are there handicap accessible rooms available?
I lost something at the Conference. Who do I contact to see if it was found?
IACCA is not responsible for lost or stolen items at the conference. However, if you lost something at the conference, first visit the IACCA Information/Check in Registration Table. We will have a lost and found there for anyone with the conference who has found something to turn in. If we do not have your item, we will also refer you to Epworth By The Sea Conference Center front desk. Please be prepared to provide a description of the lost item and an ID if necessary. If you realize you have lost something after the conference, contact us and we will be happy to check what was found for you.